With the internet transforming the way our lives work, it also comes with a few negative aspects, like how it is easy for hackers to steal your confidential data with just a few clicks. Whether trying to send your client some confidential financial data or trying to share company profits, knowing how to share your document securely is essential. Not just sharing documents, the tools you are using should be secure too, just like how PDFSimpli is.
It offers you a multitude of benefits like converting files and adding a digital signature; it can resize PDF and is considered one of the best PDF compressor online. Secured file sharing ensures that they reach the intended recipient without information getting breached. To help you out, here are tips on how you can share your documents safely.
Try Not To Go For Removable Storage Solutions
Hard disks and pen drives indeed save you a lot of space, and you can carry them with you anywhere you go. However, it does come with some shortcomings, it can get lost anywhere, and that can be damaging to you and your company if it contains critical confidential information.
Chances of getting back your hard disk or pen drive once lost are rare. It is also easy for pen drives to pick up viruses and infect other devices. Make sure you scan your pen drive by loading up antivirus software on different devices.
Make Your Passwords Strong
Now with Cloud storage, you can easily encrypt your data while sharing it so that only the intended recipient can open it with a password. A complex phrase is a must to keep your file security intact, and this can be achieved by including at least 12-15 characters and avoiding using email addresses, birth dates, and others.
You can also try combining small uppercase letters with numbers and symbols. Do not use the same password across several accounts.
Choose A Secured Document Sharing Platform
If you are looking for a document-sharing provider, make sure it is a reliable one. Security should be at the top of your checklist; research how they would store and share the data and the protection strategies they undertake. You should also check whether it is payable or free to use. Check out compatibility and the limitations that the sharing platform comes with.
There are several document-sharing and protection analysis platforms available online; you just have to be thoughtful about the one you want to go for so as to keep your document safe.